OPAS Schedule and Calendar Reports
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Week Schedule - "Three Column" format |
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Description |
Provides weekly schedule with the days running down the left side of the page, and a column each for Morning, Afternoon and Evening activities. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate a set of activities within a date range up to and including several months - the exact number of weeks you can produce at one sitting will be determined by the speed & power of your server and workstation. With the activities showing on the List screen, click the Report icon and choose the Week Schedule - Three Column Format. Then click the Preview button. |
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Revisions / Notes |
This schedule is in use by many different orchestras - this version is a combination of several different formats. The report will put a page break between each week. The schedule can be easily modified for content. For example, "Other Participants" can be added, Names can display differently, Venues can print whenever it is not your home venue, etc. Most of these edits will not incur a charge. Some formatting issues can cause a charge because of the complexity of the report, but the report was constructed to be as flexible as possible. |
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Click the Back button or... |
Return to the main Report Download page |
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Week Schedule - Landscape Format |
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Description |
Provides weekly schedule on a Landscape 8.5 x 11 page. The weekdays appear on the left side in a single column, and each Project/Program (with Instrumentation) on the right side This one report has two versions; the only difference is the inclusion of Movements in the program portion of the report |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate activities within a single week. If you need help with this step, here's a 'how-to' guide. With the activities showing on the List screen, click the Report icon and choose the Week Schedule - Landscape one-column Then click the Preview button. |
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Revisions / Notes |
Based upon the format formerly used by the St. Paul Chamber Orchestra The schedule can be easily modified for content. For example, "Other Participants" can be added, Names can display differently, Venues can print whenever it is not your home venue, etc. Note there are two versions of the report: One that includes work movements and one that does not Most customizations of this report will not incur a charge. Some formatting issues can cause a charge because of the complexity of the report, but the report was constructed to be as flexible as possible. |
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Click the Back button or... |
Return to the main Report Download page |
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Rehearsal Schedule (Weekly) |
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Description |
Provides a weekly rehearsal schedule with the days running down the left side of the page. Each day shows the rehearsal time(s), works to be rehearsed, whether or not the soloist is in attendance, and indicates if you aren't rehearsing all movements of a work. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate a set of activities within a date range up to and including several months - the exact number of weeks you can produce at one sitting will be determined by the speed & power of your server and workstation. You need not filter out concerts as the report will do that for you. With the activities showing on the List screen, click the Report icon and choose the Rehearsal Schedule (Weekly). Then click the Preview button. |
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Revisions / Notes |
The report will put a page break between each week. The schedule can be easily modified for content. For example, "Other Participants" can be added, Names can display differently, Venues can print whenever it is not your home venue, etc. |
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Click the Back button or... |
Return to the main Report Download page |
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Rehearsal Schedule (by Project) |
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Description |
Provides a weekly rehearsal schedule grouped by Project as opposed to the version ordered by week. The report works to be rehearsed, whether or not the soloist is in attendance, and indicates if you aren't rehearsing all movements of a work. This version is suited for Projects that span a calendar week, or for an overview of many Projects. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate a set of activities within a date range up to and including several months - the exact number of weeks you can produce at one sitting will be determined by the speed & power of your server and workstation. You need not filter out concerts as the report will do that for you. With the activities showing on the List screen, click the Report icon and choose the Rehearsal Schedule (by Project). Then click the Preview button. |
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Revisions / Notes |
The report will put a page break between each Project. The schedule can be easily modified for content. For example, "Other Participants" can be added, Names can display differently, Venues can print whenever it is not your home venue, etc. |
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Click the Back button or... |
Return to the main Report Download page |
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Rehearsal Schedule (Weekly with Instrumentation) |
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Description |
Provides a weekly rehearsal schedule with the days running down the left side of the page. Each day shows the rehearsal time(s), works to be rehearsed, whether or not the soloist is in attendance, personnel (instrumentation) required, venue, and indicates if you aren't rehearsing all movements of a work. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate a set of activities within a date range up to and including several months - the exact number of weeks you can produce at one sitting will be determined by the speed & power of your server and workstation. You need not filter out concerts as the report will do that for you. With the activities showing on the List screen, click the Report icon and choose the Rehearsal Schedule. Then click the Preview button. |
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Revisions / Notes |
The report will put a page break between each week Based upon the format used by the St. Paul Chamber Orchestra. |
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Click the Back button or... |
Return to the main Report Download page |
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Unformatted Program Schedule |
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Description |
Designed primarily for the Marketing Dept, desktop publishing software and other applications that require 'plain text'. This report produces a program schedule (very similar to the Program Memo) - dates, personnel, program - with no text formatting so it can be easily imported or cut/pasted into Quark, PageMaker or the desktop publishing application of your choice. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate events within a date range up to and including an entire season. From the List screen, click the Report icon and select this report. |
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Revisions / Notes |
Easily modified to include other information from the concert screens, or to accommodate your organization's time/date/program format or protocols. Originally created based upon the format used by the North Carolina Symphony and others. |
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Click the Back button or... |
Return to the main Report Download page |
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Season Planning Outline - by Week |
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Description |
Provides a 1- or 2-page planning overview of the season. Each row is a week, and planned conductors, soloists and programming notes are included (no repertoire). This report is intended for future seasons, before programming is finalized |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates or Artistic Planning areas of OPAS, use any combination or form of search techniques to isolate activities within a single concert season. With the activities showing on the List screen, click the Report icon and choose the Season Planning Outline (by Week). Then click the Preview button. |
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Revisions / Notes |
The schedule can be modified for content and layout |
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Click the Back button or... |
Return to the main Report Download page |
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Season Schedule - Week 3-Column format |
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Description |
Provides a Season schedule on a Landscape 8.5 x 11 page. The season is broken into weeks and each day is divided into Morning | Afternoon | Evening columns. The far right column displays Artistic and program information. Service totals are also displayed |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate activities within a single concert season. With the activities showing on the List screen, click the Report icon and choose the Season Calendar - Weekly/3-Column Summary Then click the Preview button. |
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Revisions / Notes |
The schedule can be modified for content. For example, "Other Participants" can be added, rehearsal orders and venues can appear with activities, Series names can added, etc. IMPORTANT NOTE: The far right column that displays program/artistic personnel information does so for each project within a week; if your orchestra repeats a program from the previous week, the calendar will by default also repeat the program. Contact Fine Arts Software to have the repeat program removed. Most of these edits will not incur a charge. Some formatting issues can cause a charge because of the complexity of the report, but the report was constructed to be as flexible as possible. |
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Click the Back button or... |
Return to the main Report Download page |
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Season Calendar - Week format (Landscape) |
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Description |
Provides a Season schedule on a Landscape 8.5 x 14 (legal) page. The season is broken into months/weeks - the left side shows Performance Week and Project, plus Repertoire, Service sums and any Notes. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate activities within a single concert season. With the activities showing on the List screen, click the Report icon and choose the Season Week Calendar - Monday / Landscape (legal paper). Then click the Preview button. |
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Revisions / Notes |
The schedule can be modified for content and layout |
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Click the Back button or... |
Return to the main Report Download page |
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Day Schedule By Room |
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Description |
For any single day you input, this Excel document produces a room-by-room 'day planner' schedule. Each column is constitutes a room or venue, and activities appear as blocks within time bands. An example and instructions can be found here. |
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Download |
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To run the report |
This Excel report does not appear in OPAS, but rather is a stand-alone Excel document. Remember that the Excel document lives on your own PC and just 'calls' to OPAS for the schedule information. You do not even need to have OPAS running to produce the schedule. The instructions above indicate how the report is to be run and feel free to contact OPAS technical support for help. |
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Revisions / Notes |
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Click the Back button or... |
Return to the main Report Download page |
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Piano Usage / Tuning Schedule |
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Description |
For any date range you choose, the report shows each activity for which an orchestral piano and/or a solo piano is used. Venue, Date and Time are displayed and an indication is given when more than one piano is used. For solo piano, the soloist's name is printed. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate a set of activities within a date range, up to and including an entire season. The report will automatically filter out activities that do not use piano of any kind. With the activities showing on the List screen, click the Report icon and choose the Piano Tuning Schedule. Then click the Preview button. |
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Revisions / Notes |
Originally suggested by the Oregon Symphony and New Jersey Symphony |
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Click the Back button or... |
Return to the main Report Download page |
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Harpsichord Usage / Tuning Schedule |
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Description |
For any date range you choose, the report shows each activity for which an orchestral harpsichord and/or a solo harpsichord is used. Venue, Date and Time are displayed and an indication is given when more than one harpsichord is required. For solo harpsichord, the soloist's name is printed. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate a set of activities within a date range, up to and including an entire season. The report will automatically filter out activities that do not use harpsichord of any kind. With the activities showing on the List screen, click the Report icon and choose Instrument Use - Harpsichord. Then click the Preview button. |
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Revisions / Notes |
This version of the report includes works that require 'continuo' as well. |
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Click the Back button or... |
Return to the main Report Download page |
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Month Calendar - "Week" Format Monday --> Sunday |
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Description |
This is a standard one-page wall calendar or month 'grid' calendar in either Portrait or Landscape format. Monday is the first (left-most) day of the week. Each Season or Performance week in the month is printed in it's entirety - even if the week spills into the previous or next month. Week numbers are shown in the first column. Standard information (time(s), Project Code, Event Abbreviation, etc) is given for each event and can be easily modified to suit the format used by your organization. Program information is shown at the bottom of the page |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or method of search techniques to isolate a set of activities. The report will break the activities into each Month. From the List screen, click the Report icon and select Week Calendar - "Week" Format Mon-->Sun. |
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Revisions / Notes |
Fonts and headings can be changed to match that of your organization. Event information can also be tailored. |
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Click the Back button or... |
Return to the main Report Download page |
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