Schedule & Calendar Reports
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Outlook Export |
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Description |
This report outputs information from OPAS to a format that can then be imported by Microsoft Outlook 2000 and XP. It facilitates the movement of your OPAS schedule into Outlook. To view/print the report specifications and instructions in Acrobat (PDF) format, click here. |
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Download |
This report requires a one-time fee of $250 (due to the cost of development). As such, it is not available from this web site as a direct download. You can, however, download the report specifications and instructions. See below for the link. |
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To run the report |
In the Works area of OPAS, use any combination of filter or search techniques to reveal a selection of compositions. The list can be any number or combination of works, including a single work. From the List screen, click the Report icon and select Performance History Overview with Orchestra . Click Preview |
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Revisions / Notes |
The report can be easily modified to remove the venue, include series or other information |
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Click the Back button or... |
Return to the main Report Download page |
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Monthly Calendar - Sunday Start (Portrait) |
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Description |
For any number or combination of activities, these reports produce standard 'wall calendar' or 'grid' calendars for each month's worth of activities. Sunday is the left-most or 'start' date of each week. Activities display start/end times, activity, Project, Conductor and venue code, but these elements can be re-arranged or removed. Page two of each month shows the repertoire and venue information. The report is oriented in 'Portrait' mode (standard page orientation) |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select this report. |
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Revisions / Notes |
This report can be configured to show more or less information as your organization requires, or to alter the order in which the information appears. Your organization's logo can be added to the report header. Contact Technical Support for assistance. |
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Click the Back button or... |
Return to the main Report Download page |
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Monthly Calendar - Sunday Start (Landscape) |
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Description |
For any number or combination of activities, these reports produce standard 'wall calendar' or 'grid' calendars for each month's worth of activities. Sunday is the left-most or 'start' date of each week. Activities display start/end times, activity, Project, Conductor and venue code, but these elements can be re-arranged or removed. Page two of each month shows the repertoire and venue information. The report is oriented in 'Landscape' mode (the page is laid out sideways) |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select this report. |
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Revisions / Notes |
This report can be configured to show more or less information as your organization requires, or to alter the order in which the information appears. Your organization's logo can be added to the report header. Contact Technical Support for assistance. |
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Click the Back button or... |
Return to the main Report Download page |
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Program Schedule |
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Description |
Provides a schedule overview and program information for concerts within any date range you choose. It organizes activities by Project. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select the Program Schedule. |
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Revisions / Notes |
This report was previously known as "Program Memo" and has been renamed as of December 2005 - it has undergone several revisions since then, the most recent in spring 2008. The report can be tailored to include/remove other performance details. See also the variations on this report. |
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Click the Back button or... |
Return to the main Report Download page |
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American Symphony Orchestra League Repertoire Submission Report |
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Description |
This report creates a Seasonal Repertoire Report, specifically designed to aid and simplify data entry in the League's own copy of OPAS, saving our clients the time & effort of manually inputting programs on the League's Repertoire Report web site. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate the entire current season. Feel free to contact Technical Support for help with any aspect of this report. When the report is finished, email it back to Fine Arts Software or to Devin Burnworth at the American Symphony Orchestra League |
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Revisions / Notes |
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Click the Back button or... |
Return to the main Report Download page |
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American Symphony Orchestra League Contemporary Music Award submission |
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Description |
This report creates the application form for the American Symphony Orchestra League's Contemporary Music Award. For the season you select, it shows the performance of each work composed within 25 years of the season's end date. Composers of U.S. birth or Nationality are also shown as are premiere and commission information. A sample of the completed report is here. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities up to and including your entire season. You may also want to isolate only your main Subscription season (contact Technical Support for assistance). With the eligible activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select the League Contemporary Music Award report. |
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Revisions / Notes |
You will have to fill out page 2 of the form in either within Microsoft Word or by hand |
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Click the Back button or... |
Return to the main Report Download page |
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Aaron Copland Fund for Music, Inc. - Program Submssion report |
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Description |
This report prints seasonal programs with work timings, and automatically marks all American composers (those you have designated in your database as either having been born in the U.S. or of American nationality). It is intended to aid submissions for the Performing Ensbmels Program grant. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate an entire season. You may want to restrtic the filter to your main subscription season and/or concerts that only include your orchestra (to eliminate chamber concerts). Feel free to contact Technical Support for help with any aspect of this report. |
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Revisions / Notes |
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Click the Back button or... |
Return to the main Report Download page |
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Season Calendar - 2-Column per page |
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Description |
Intended for a season overview (primarily for future seasons), this report produces a calendar that shows two months per page, each in its own column. Each Day of the month shows activities for the morning, afternoon and evening. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities up to and including an entire season. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select the Season Calendar - 2-Column per page. This report can also be run from the Artistic Planning area of OPAS. |
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Revisions / Notes |
This report is primarily intended for future seasons. It can be modified to exclude activities or print additional information |
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Click the Back button or... |
Return to the main Report Download page |
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Season Overview (Date Sorted) |
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Description |
This report displays a grid layout - organized by Project - with performance dates, conductor, artist and program information for activities within any season or season you choose. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities up to and including an entire Season (or multiple seasons). With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select the Season Overview (Date Sorted) report. |
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Revisions / Notes |
This report can be easily modified to re-order information, include different information, etc. |
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Click the Back button or... |
Return to the main Report Download page |
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Season Overview by Series |
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Description |
This report displays a grid layout - organized by Series - with performance dates, conductor, artist and program information for activities within any season or season you choose. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any search techniques to isolate a set of activities up to and including an entire Season (or multiple seasons). With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select Season Overview by Series and click the large Preview button. |
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Revisions / Notes |
This report can be easily modified to re-order information, include different information, etc. |
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Click the Back button or... |
Return to the main Report Download page |
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Season Spread by Series - Day of the Week |
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Description |
This report shows concert distribution within a season's Series - for each Series it shows each Day of the Week on which concerts fall, and the dates and conductors for each. |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any search techniques to isolate a set of activities up to and including an entire Season (or multiple seasons). With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select Season Spread by Series - Day of Week and click the large Preview button. |
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Revisions / Notes |
This report can be easily modified to include different information. |
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Click the Back button or... |
Return to the main Report Download page |
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Season Overview with Instrumentation |
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Description |
A landscape-oriented report that groups all Projects by Project Type (if you've so designated), and shows the Dates, Conductor, Soloist, Program and Instrumentation for each Project. Designed primarily for future seasons, but can work with any set of activities |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities up to and including an entire season. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select Season Overview with Instrumentation and click the Preview button . |
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Revisions / Notes |
This report can be modified to include additional information or to change the layout |
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Click the Back button or... |
Return to the main Report Download page |
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Program Schedule with Work Duration |
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Description |
Similar to the Program Memo, but including Work Durations |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities up to and including an entire season. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select the Program Schedule with Work Duration report. |
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Revisions / Notes |
As with other versions of this report, modifications are possible in layout and content. The report should automatically filter out non-performance Projects |
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Click the Back button or... |
Return to the main Report Download page |
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Program Schedule with Instrumentation |
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Description |
Landscape-oriented version of the Program Schedule including instrumentation per work and total instrumentation for the concert. Doublings are not spelled out and indicated by an asterisk (*) |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select this report. |
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Revisions / Notes |
As with other versions of this report, modifications are possible in layout and content. The report should automatically filter out non-performance Projects |
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Click the Back button or... |
Return to the main Report Download page |
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Instrumentation Schedule |
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Description |
Provides a list of activities, and the instrumentation required (including solo instrument(s)). Used to get an overview of service calls, stage needs and/or repertoire for any date range. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select this report. The report will group dates by Month, and the report was designed to be run for a month at a time. |
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Revisions / Notes |
This report shows the maximum number of each instrument needed; to see the specific instruments required, including doublings, see the "Detail" version of this report. See the related "Instrumentation / Service Count" report for another view of this information. |
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Click the Back button or... |
Return to the main Report Download page |
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Instrumentation Schedule - Detail |
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Description |
Similar to the Instrumentation Schedule, this document provides a list of activities, and the instrumentation required (including solo instrument(s)). For each composition on the rehearsal or performance, it shows woodwind doublings or auxiliary instruments, and a master list of Percussion, Solo, Keyboard and Extra instruments required. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select this report. The report will group dates by Performance Week. |
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Revisions / Notes |
This report can be easily modified to include Series, Venue, Title and other information. Work Titles were omitted in order to save space, but they can also be added. |
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Click the Back button or... |
Return to the main Report Download page |
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Instrumentation Schedule with Service Count |
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Description |
Designed primarily for planning purposes, this report provides a list of activities grouped by Performance Week, and the service count and instrumentation required for that week. |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select this report. The report will group dates by Performance Week. |
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Revisions / Notes |
This report was primarily designed to provide an overview of future activities and to provide a thumbnail sketch of service counts, and personnel requirements. It can be easily modified to include Projects, Series, Venue, and other information. |
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Click the Back button or... |
Return to the main Report Download page |
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Season Overview - sorted by Project Name |
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Description |
Identical to the Season Overview report, but it orders Projects alphabetically rather than chronologically |
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Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities up to and including an entire Season. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select the Season Overview (Project Sorted) report. |
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Revisions / Notes |
This report can be easily modified to re-order information, include different information, etc. |
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Click the Back button or... |
Return to the main Report Download page |
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Season 'Spread' |
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Description |
This Excel document shows the distribution of Composers, Works, Conductors and Soloists for each Project across any Season. It shows where and how many times each of these elements appear |
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Download |
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To run the report |
Most Excel Reports run differently than Word reports - please contact Technical Support if you have any questions. This report does not go on the server, but rather on your own computer.
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Revisions / Notes |
Note that as you add/remove information from OPAS, you just click the Refresh button in Excel to see the latest data |
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Click the Back button or... |
Return to the main Report Download page |
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Season Overview by Project - Portrait Orientation |
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Description |
Typically run for a full season, this report groups Projects by Type and for each project shows the Dates (with Venue & Series), Conductor, Soloist and Program. The bottom of the report shows a summary of Repertoire (by composer) and Performers. | |
Download |
Click here and save the file to your hard drive. Unzip it to the OPAS\REPORT_ART folder on your server. Restart OPAS on your own PC to see the report (there is no need to restart the server). |
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To run the report |
In the Dates area of OPAS, use any search techniques to isolate a set of activities up to and including an entire Season. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select Season Overview by Project - Portrait Orientation and click the large Preview button. |
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Revisions / Notes |
This report can be modified to include different information. There is a version of this report that includes Work Instrumentation. |
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Click the Back button or... |
Return to the main Report Download page |
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REPORT NAME |
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Description |
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Download |
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To run the report |
In the Dates area of OPAS, use any combination or form of search techniques to isolate a set of activities. With those activities displayed on the List screen, click the Report icon (or press the F4 key on your keyboard). Select this report. |
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Revisions / Notes |
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Click the Back button or... |
Return to the main Report Download page |
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