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Instructions

OPAS "Italicizer" Macro

What the Macro does

The “OPAS Italicizer” macro is used in Microsoft Word reports. It automatically italicizes any text contained within carats, so that...

Overture to <Candide>
 becomes
Overture to Candide

In addition, the macro puts in certain diacritical characters in composers' names, so that in all your Word reports...

Bedrich becomes Bedřich
Dvorák becomes Dvořák
Lubos Fiser becomes Luboš Fišer
Grazyna becomes Grażyna
Fucik becomes Fučik
Janácek becomes Janáček
Martinu becomes Martinů
Reznicek becomes Rezniček
Vorísek becomes Voříšek

This macro must be installed on the individual computer of each user that wishes to use it.

Note: Remember to check with your IT Department before installing any Macro.  If your organization does not have a full-time IT Department, please feel free to contact Fine Arts Software for help with this installation.

This procedure needs to be followed only one time, but must be done on each computer that wishes to use the feature. Word macros are stored on individual copies of Word and must therefore be on each PC.

Download

Download the Italicizer macro from one of the links below. The file you download is exactly the same in every instance; it's just provided in three different formats. Due to the wide variety of Internet security settings, it's difficult to predict which file you can download so if one doesn't work, try another. Again, consult with your IT department or Fine Arts Software if you have any questions. If in doubt, choose the third option below. Remember to right-click the link - if you left-click (regular click) the link, your web browser will just try to open the file.

The Word Macro in:

• A Word Document
• A ZIP file - this file is a compressed version of the Word document. You can "unzip" the file to get the macro.
• A self-extracting .exe file - this file is also a Zip file, but it's designed to unzip itself when you double-click on it.

When prompted by your Internet browser, save the file you download to a convenient and easily-remembered location. I recommend your computer desktop, but the "My Documents" folder is equally valid. This is a temporary storage area only. Once the entire procedure is complete, you can delete the file.

If you downloaded the macro-containing document in Zip or .exe format (choices 2 and 3 above) then you'll need to unzip the file. Just double-click on the file you downloaded and follow the screen instructions to unzip (extract) the document to your Desktop or My Documents folder.

View or Print these instructions in Adobe Acrobat (PDF) format. Click the link to view the instructions as a PDF file, right-click the link to download the PDF file.

NOTE:  

As it is possible for Word Macros to contain viruses (this one doesn't), Word and/or Internet Explorer may disable the macro as you download it from this web site. If, when you get to part (e) of Step Two, you find that the document does NOT contain the macro, please contact Fine Arts Software and we will email the file to you.

Installation

This procedure will take between 5 and 10 minutes.

The instructions for installing the macro fall into three steps:

(1)  Place OPAS_Signed_Italicizer.doc - the document that contains the macro (the file you just downloaded) somewhere easy to reach on your computer

(2)  Add the macro to your default Word template (this is called “Normal.dot”)

(3)  Add the macro to your Word toolbar so that it can be quickly accessed and run at the click of a button

Step One: Place the document that contains the macro in an easily-remembered location. This file is a regular word document called OPAS_Signed_Italicizer.doc. As suggested above, your computer desktop and/or My Documents folders are the best bets.

Step Two: Add the macro to the Word file Normal.dot

To make  the macro immediately available whenever any OPAS report is generated, the italicizer macro must be added to Microsoft Word’s default document.  The italicizer macro then becomes part of every Word document the computer creates, whether or not it comes from OPAS.

[A]  Start Microsoft Word, with no document open. Along the top of your Word screen, select the Tools menu item and then Macro and then Security. Temporarily set your settings to Medium so that Word will prompt you when it imports the Italcizer macro

[B]  Open the OPAS_Signed_Italicizer.doc.in Microsoft Word (this is the document you downloaded from this web site). It will look like this.

[C]  Now choose the Tools menu item and then Macro and then Macros

[D]  In the Macros window, click the “Organizer…” button in the lower right corner of the window.

[E]  In the Macro organizer window, on the left side of the screen, note that the document is the OPAS_Signed_Italicizer.doc document and that it contains a macro. On the right side of the window, is Normal.dot (this is the name Microsoft Word gives your basic or master template). Simply click the item called NewMacros and then click the Copy >> button to add the OPAS Italcizer macro to Word.

[F]   Click the Close button on the Organizer window (far lower right corner)

[G]   Close the OPAS_Signed_Italicizer document

Step Three: Add the Macro to your Word Toolbar (optional but recommended)

Now that the macro is part of Normal.dot (and as such part of every Word document you create), it can be added to your Word Toolbar for easy access. These steps can be undertaken with a document open or with no document open.

[A]  Right-click anywhere on the Word toolbar or menu bar (the area along the top of the Word screen that contains all your icons) and choose the last option: Customize…

Click the middle “Commands” tab and select Macros from the left pane of this window. The macros that appear on the right side of the window will differ from computer to computer and will depend on other software products you have installed. Somewhere in that list, will be: Normal.NewMarcos.OPAS_Italicizer

Select that item as shown above by clicking the mouse on it, and then drag it up to the toolbar. Release your mouse and it will become part of the Word Toolbar. You may want to put this next to the Bold, Italic and Underline icons that represent other text formatting tools. The italicizer macro is now represented on your Word menu bar as a very long macro name.

Do Not Yet close the Customize  window shown above.

To change the appearance of the Italcizier button you just created, right-click on it and this menu will appear. From this menu you can re-name the macro (as it appears on the Toolbar) and add an icon if you wish:

Close that menu and then the Customize window shown above.

Now whenever a report or document is created from OPAS, simply click the new button you have created to run the Italcizier macro.

IMPORTANT - Remember, in Word, to choose the Tools | Macro | Security menu option and reset your security to High.