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Reports


Instructions

Download and installation instructions are available Opens in new window in PDF form and Opens in new window as a webpage. Each report installs in the same way, so you only need read this material once.

If you follow the download instructions but find the report is 'grayed out' in your OPAS menu, click Opens in new window here.

Contact Fine Arts Software if you require any help in downloading or installing reports.

Attention Note before installing reports: Remember that if you download a new version of a report that you already have, you will over-write the report that you already have. This means that if that report has been customized for your orchestra, you will destroy those customizations. Contact Fine Arts Software before downloading reports if you have any questions.

Attention Always check with your IT department before downloading or installing any file from the Internet!

Macro Instructions

Many OPAS Word reports can be further formatted with Word macros after the report has been created. This is used most often to turn report text within carats into italicized text. For the OPAS Italicizer macro, click here.


REPORT KEY

* = Report requires OPAS Extended
Word doc = Word Document
Excel doc = Excel Document
= Word 2007 Document
Word doc =OPAS Internal Report

Info = Information about the report, how to download, etc..
pdf = PDF document
Opens in new window = Opens in new browser window
VFP = FOXPRO (standard OPAS) Users
SQL = SQL-Server Users


Schedules and Calendars

  • General and Extended Time Period Schedules
  • Season Calendars and Overviews
  • Season Repertoire and Artist Lists
  • Program Schedules
  • Organization and Association Reports
  • Activity Analysis
  • Month Calendars
  • Week Calendars
  • Day Calendars
  • Rehearsal Schedules
  • Instrumentation / Service Count schedules

General and Extended Time Period Schedules

Name Type Download Info Sample Date

Basic Date List- Concise table of activity information: Date/Time/ Project / Activity / Conductor / Venue

Word Doc

Here

  PDF

Jan. 08

Basic Date List with Program  - Same as above, but with repertoire / soloist.

Word doc

Here

   

Jan. 08

Basic Date List with Program - sorted by Week - Same as the report above, but activities are grouped by Production Week.

Word doc

Here

  PDF

Jan. 08

Basic Date List with Notes - Same as the Basic Date List, but the right-most column contains the Note field from the Dates Main screen.

Word doc

Here

 

 

Jan. 08

Basic Date List by Project (with and without Programs) - Similar to the Basic Date List, this version groups activities by Project.

Word doc

Here

 

PDF

Mar. 08

Performance Overview - Simple list of date, project, venue and conductor - prints for performances only

OPAS report

Here

info PDF

Dec. 07

 

Basic acitivty information can also be directly exported to Excel, Word, your computer's Clipboard, and other formats. Click here to see and download examples.

           

Season Calendars and Overviews

         
Name Type Download Info Sample Date

Season Plannig Outline (by Week) - Intended for future seasons, the report produces a 1- or 2-page overview. Each week is a row with planned Project, Conductor, Soloists and any Notes entered from the Dates or Artistic Planning areas

Word doc

Here

 

PDF

Nov. 07

Season Overview (Date sorted) - Shows each Project/Program in a season. Sorts chornologically by Project.

Word doc

Here

info PDF

May 07

Season Overview (Project sorted) - Shows each Project/Program in a season. Same as the report above, but sorts alphabetically by Project.

Word doc

Here

info

PDF

Jan. 08

Season Overview by Series - Shows Series breakdown by date with conductor, soloist, program

Word doc

Here

info

PDF

Dec. 07

Season Overview with Instrumentation - Landscape-oriented version that shows instrumentation for programmed works

Word doc

Here

info PDF

Feb. 08

Season Overview by Project - Portrait Orientation - Groups Projects by Type, and then sorts Projects chronologically, including Dates / Conductors and Program. A summary of repertoire and performers is shown at the end

Word doc

Here

info

PDF

Jan. 08

Season Overview by Project with Instrumentation - Portrait Orientation - Same as the report above, but instrumentation is given for each work

Word doc

Here

 

 

Jan. 08

           

Season Calendar - A 2-month, 2-column-per-page season overview. Ideal for future seasons / season planning.

Word doc

Here

info PDF

Apr. 07

Season Calendar - Weekly - Prints a season calendar in Landscape format (legal size paper), broken down by Month/Week. Repertoire, Notes and Series breakdown are included

Word doc

Here

info PDF

Dec. 07

Season Calendar - Weekly / Sunday - Identical to the report above, but for orchestras whose week begins on Sunday instead of Monday

Word doc

Here

 

 

Dec. 07

           

Program Schedules

         
Name Type Download Info Sample Date

Program Schedule  - Standard schedule for concerts and programs, grouped chronologically by Project.

Word doc

Here

info PDF

Mar. 08

Program Schedule with Work Duration  - Includes the duration for each work on the program and total program timing

Word doc

Here

info

PDF

Mar. 08

Program Schedule with Instrumentation - Includes work timings, instrumentation per work and total concert instrumentation

Word doc

Here

info PDF

Nov. 09

Program Schedule with Rehearsals

Word doc Here info PDF

Nov. 09

Unformatted Program Schedule - Standard schedule for concerts and programs, grouped chronologically by Project. Plain unformatted text for copy/paste to desktop publishing or other programs.

Word doc

Here

info

PDF

Nov. 09

           

Season Personnel Costs - shows the number of extra musicians required for each Project (based on programming) and produces "what-if" cost estimates.

VFP

SQL

 

PDF

Mar. 07

Season Spread by Series - Day of Week - shows concert distribution by Day of Week (where concerts fall within each Series)

Word doc

SQL

info

PDF

Jan. 08

Season 'Spread' - Shows the distribution of Composers, Works, Conductors and Soloists across all the Projects in a Season

VFP

SQL

info

PDF

20.Feb.06


Season Repertoire and Artist Lists

         
Name Type Download Info Sample Date

Repertoire List - grouped by Composer - for any number of seasons, it shows works performed with first perf. date, number of performances, conductor & soloist.

Word doc

Here

info

PDF

Feb. 08

Season Work List with Soloists

Word doc

VFP

SQL

info PDF

29.Feb.03

           

Season Artist Summary - concise list of all artists appearing in a season, organized by instrument

Word doc

Here

info PDF

Mar. 09

Season Artist List with Contact Information - Date Sorted - Shows all soloists with agent contact info., performance dates and repertoire Word doc Here info PDF Mar. 09
Season Artist List with Contact Information - Name Sorted - Shows all soloists and conductors with agent contact info., performance dates and repertoire Word doc Here info PDF Mar. 09
Season Artist List Organized by Management - Shows all soloists and conductors for the season, grouped by management or agency Word doc Here info PDF Mar. 09


Organization and Association reports

         
Name Type Download Info Sample Date

Aaron Copland Fund Program Submission - Prints seasonal programs with timings and American composers indicated

Word doc

Here

info

PDF

May 08

League Contemporary Music Award - Submission form for the League's Contemporary Music Programming award

Word doc

Here

info PDF

Feb. 06

League Repteroire Submission Report - Produces a report tailored for ease of data entry in the League's copy of OPAS

Word doc

Here

info

 

25.Sep.06

NEA "Representative Programming" list / schedule

Word doc

VFP

SQL

info  

12.Feb.04


Instrumentation/Service Count Schedules

Name Type Download Info Sample Date

Extra Musicians Required - detail view

Word doc

VFP

SQL

info PDF

14.Oct.02

Extra Musicians Required - summary view

Word doc

VFP

SQL

info PDF

29.Jun.03

Harpsichord Tuning Schedule

Word doc

VFP

SQL

info PDF

23.Sep.03

Instrumentation Schedule  

Word doc

VFP

SQL

info PDF

10.Jul.02

Instrumentation Schedule - Detail View

Word doc

VFP

SQL

info PDF

10.Jul.02

Instrumentation Schedule with Service Count

Word doc

VFP

SQL

info PDF

10.Jul.02

Piano Tuning Schedule

Word doc

VFP

SQL

info PDF

15.Aug.03

Season Overview with Instrumentation

Word doc

VFP

SQL

info

16.Feb.04


Rehearsal Schedules

Name Type Download Info Sample Date

Rehearsal Schedule (Weekly)

Word doc

VFP

SQL

info PDF

06.Oct.03

Rehearsal Schedule 2 (Weekly) 

Word doc

VFP

SQL

info PDF

02.Dec.03

Rehearsal Schedule by Project  

Word doc

VFP

SQL

info  

23.Oct.03


Month Calendars

Name Type Download Info Sample Date

Blank Calendars - a Series of Blank Calendars in Month (Landscape/Portrait) and Season layouts. These can be run from a variety of different program areas

Word doc

Here

 

n/a

Mar. 07

Month Calendar - Sunday start / Portrait - Standard wall calendar with Sunday as the left-most or first day of the week

Word doc

VFP

SQL

info PDF

12.20.05

Month Calendar - Sunday start / Landscape - Standard wall calendar with Sunday as the left-most or first day of the week

Word doc

VFP

SQL

info

 

12.20.05

Month Calendar - Monday start / Portrait - Standard wall calendar with Monday as the left-most or first day of the week

Word doc

VFP

SQL

     

Month Calendar - Monday start / Landscape - Standard wall calendar with Monday as the left-most or first day of the week

Word doc

VFP

SQL

     
             

Month Calendar - Monday start / "Week" format / Landscape - Wall calendar in "Week" format; each week number is a separate column & each week is shown in its entirety

Word doc

VFP

SQL

info PDF

12.03.05


Weekly Calendars

Name Type Download Info Sample Date

Week Schedule - Three Column Format

Word doc

VFP

SQL

info PDF

11.Oct.02

Week Schedule - Landscape Format

Word doc

VFP

SQL

info  

18.Dec.03

Week Schedule - One Column Format

 

VFP

SQL

   

15.Aug.03

Season Calendar - Week 3-Column format

Word doc

VFP

SQL

info PDF

27.Mar.04


Daily Schedules

Name Type Download Info Sample Date

Day Schedule by Room - Day-Planner schedule with each room in a column

VFP

SQL

info PDF

13.Nov.05


Activity / Performance Analysis

Name Type Download Info Sample Date

Activity Analysis - A 'dynamic' Excel document that shows how many of each different kind of activity since the 2000-01 season.

VFP

SQL

info PDF

May 08

Program Analysis - A 'dynamic' Excel document that shows how often different programs were performed

VFP

SQL

info

PDF

May 08

 

Programs, Worksheets and Instrumentation Sheets


Name Type Download Info Sample Date

Instrumentation Sheet 

Word doc

VFP

SQL

info  

25.Sep.03

Instrumentation Sheet Summary

Word doc

VFP

SQL

info PDF

25.Sep.03

Instrumentation Sheet Summary with Movements & Timings

Word doc

VFP

SQL

info PDF

03.Dec.03

Program Page for Recitals

Word doc

VFP

SQL

info  

15.Aug.03

Program Page - Stagebill Format 

Word doc

VFP

SQL

info PDF

15.Aug.03

Proposed or Hypothetical Program and Instrumentation sheet 

Word doc

VFP

SQL

info

16.Feb.04

Unformatted Program page

Word doc

VFP

SQL

info PDF

29.Sep.03

Worksheet Summary

Word doc

VFP

SQL

info PDF

25.Sep.03

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