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vCal and vCard Exports

Updated February 2009

vCalendar and vCard files are standardized, platform-independent files that contain appointment (vCal) and contact (vCard) information. vCal and vCard files are structured in such a way that they can be read (imported) by a wide variety of programs, and are used to import information to PDAs (Personal Digital Assistants).

These utlities allow you to quickly and easily:

• Pull schedule and musician contact information from OPAS
• Distribute that information to staff, orchestra members, board members, and anyone else you like
• Allow those recipients to import that information to their own PDAs

These utilities are free and available for download on this page. Visit this site for more information regarding vCal and vCard files: http://www.imc.org/pdi/ Please contact Fine Arts Software if you have any questions.

Always check with your IT department before downloading or installing any file from the Internet!

vCal Export Utility - updated Feb. 2009

This utility pulls your schedule from OPAS (including Conductors, Soloists and Programs) and organizes it into either a vCalendar (vCal or .vcs) file, an iCalendar file (.ical), or a Comma-Separated-Values (csv) file that you can then import to your Blackberry, iPhone or Palm Desktop software, Outlook, Google Calendar or other program with which you synchronize your PDA.

Different applications read different calendar formats, and many read more than one. iCal seems to be the format most compatible with the widest array of programs, and this utility was specifically designed so that if one format doesn’t work, you can quickly try another.

	vCal	iCal	csv
Microsoft Outlook
Google Calendar
Mac programs (including Outlook on the Mac)
Smartphones / hand-held devices like the Blackberry, iPhone, Dell Axim, Palm, etc.
Novell GroupWise

This utility does not synchronize schedule and program data from OPAS with other programs. It is an export / import tool. If you want a web-enabled calendar to automatically update information from OPAS (schedule and repertoire changes, for example), you need the OPAS Online utility.

Read the short user guide in PDF format here. This guide includes instructions for installing and running the Export utility.

View some brief import examples here.

Download the utility (2.5 MB) as a self-extracting archive:

• Here for FoxPro (standard OPAS) databases
• Here for SQL Server databases

vCard Export Utility

This utility pulls the contact information for Staff and/or Extra msucians (only) from OPAS and organizes it into a vCard (also called .vcf) file that you can then import to your Palm Desktop software or other program with which you synchronize your PDA.

Read the Four-Page user guide in PDF format here. This guide includes instructions for installing and running the Export utility.

Download the utility (2.5 MB) as a self-extracting archive:

• Here for FoxPro (standard OPAS) databases
• Here for SQL Server databases