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Seating Assignments

The OPAS Musician Seat Assignment add-on is now available. This program area allows you to drag-and-drop musicians to their seat locations and see a visual overview of each section. This add-on requires a one-time purchase fee.

To install / test this new OPAS functionality:

• Contact OPAS technical support for a temporary license (no cost) to unlock this program area.
• You must be using OPAS Extended (meaning you must already have the OPAS Personnel Functionality)
• You must be on OPAS version 8.21.046 or above

The 'how-to' guide for this program area can be found here.

Under the Main Data | Services menu item contains the menu item called Seating Management.

When the program area opens, select the activity criteria at the top left of the screen (shown here). You must select at least the Season, but can incorporate as many criteria as you like.

The utility employs a logical 'drill-down' functionality. When you select a Season, all Projects appear. Clicking the "+" next to any Project will display Activities within that Project. Clicking the "+" again will display all Works on the Activity. Assignments are likewise applied to each 'lower' branch of the tree from the one on which they are made.

The select the Section for which you wish to assign seating or rotation (circled below). Once the Section has been selected, the right side of the screen will display all musicians assigned in that section.

Simply click a musician's name and drag the name to the appropriate seat in the section. When a Project is selected on the left side of the screen (as shown below), all your assignments are automatically applied to each service within that Project.You can also drag musicians off the section and back into the list if you like (to 'un-seat' them).

Click the Save icon (lower right) when finished. These settings are saved in the Seat / Chair field for these service records.

The Seating Management screen can be customized to show sections in top-down order and to use any seat naming convention you desire. These customizations are made in the System | Edit Preferences area of OPAS: