OPAS

Integrate all orchestral activities into one master schedule: Concerts, Rehearsals, Educational Activities, Administrative activities, Tours, etc. Use OPAS Online to publish your schedule to the Web.
- More about Calendar , Dates

Artistic Planning Module; view, plan and quickly build future seasons integrating your orchestra’s calendar, noting artist availability and tracking services. Quick season-at-a-glance view.
- More about Artistic Planning

Complete Logistical and Programming information for every activity

• Unlimited numbers and types of works, soloists, and performers
• Automatic program timings
• Program-specific repertoire changes.
  More about Work Performances

Production Checklists

• Include production details in concert worksheets and schedules
• Search and report checklist items by task, time period, etc.

Customizable data fields

Print a wide variety of season, month and weekly schedules, program pages, concert run sheets, season programs and repertoire sheets, instrumentation sheets, repertoire histoires and more.
- See some report examples

Export your schedule to Microsoft® Outlook, Calendar Creator Plus and other formats using our free utility

Customized reports track service limits, extra musician requirements, instrument usage and more

Document linking

• Link concert reviews, stage diagrams, House Manager reports, historical photos & scans and more, directly from OPAS

Complete contact information for venues, publishers, personnel, hotels, schools, vendors, and all other contacts

• Email and Web links directly from OPAS
• Drag/Drop contacts to and from Outlook
• Group / Bulk Email
• Unlimited number of staff contacts, contact types and contact numbers
• Export contact information to vCards and other formats

Customizable data fields

Create Personalized and customized Address Books

Print a wide variety of reports from simple envelopes and mailing labels to venue performance histories, phone/contact lists, and more
- See some report examples

Document linking

• Link stage diagrams, directions, photos and more directly from OPAS

Comprehensive Title, Instrumentation, Premiere, Performance Rights, and other information. Use OPAS with David Daniels "Orchestral Music - Fourth Edition" repertoire database.
- More about Works

Equally suited for orchestra, choral, pops, chamber and recital repertoire

Multiple composer types and work linking

• Indicate any number or type of work arrangers, transcribers, lyricists, orchestrators, librettists, etc.

Automatic and comprehensive performance histories of every work
- More about Performance History

Comprehensive score publication information
- More about Publications

Search for compositions using virtually any combination or type of criteria

Modifications to works (conductor timings, alternate movements, alternate instrumentation, etc.) for specific performances

Document linking

• Link definitive program texts and translations, program notes, errata sheets, sound clips, score scans and more, directly from OPAS

Print a wide variety of repertoire lists, library catalogs, work performance histories, performance analysis, composer anniversary charts and more.
- See some report examples

Complete Library Management

• Indicate collection, shelf number, specific edition and expense information for each set
• Indicate bowings and markings
• Link library records to specific performances
• Customizable data fields

- More about Library

Rental scores

• Print rental agreements and fee requests
• Store rental costs and rental histories

- More about Rentals & Perusals

Customized reports show the scores you have and the scores you need for any concert season
- See some report examples

Perusal scores – track the borrowing and lending of scores and materials

Create score preparation to-do lists assigned to all concerts

Document linking

Checklists lists can be applied to a wide variety of program areas

Customizable templates can be used to instantly assign lists of any number of items

Items can be linked to internal reminders, set to appear on any date/time

Items can be further defined and found by the person responsible, the date due, the status, etc.

Items can be linked to entities in the Address Book

Ticket sales and Income linked to specific performances
- More about Marketing

An unlimited number of ticket categories and types can be utilized

Non-ticketed attendance (such as for education concerts) can be tracked

Customizable data fields

Document linking

• Link box office settlements; ticket stock orders, and more, directly from OPAS
  

Print press release information, patron program emails, season repertoire and performer lists, ticket analysis and more

Expenses are automatically consolidated from the OPAS area that created them. Repeating expenses can be combined into templates and quickly applied to activities
- More about Expenses

Customizable expense types, categories and account numbers

Currency conversion

Budgets for Projects and Expense types

Consolidation and analysis of all orchestra expenses from all areas of operation

A wide variety of customized reports and data export to Excel and other programs

Individual instruments owned by the orchestra, musicians or third parties

Repair history for each instrument

Insurance history and values for each instrument

Dimensions, weights and serial numbers for instruments and cases

Transport cases and contents

• Print Carnet forms and manifests directly from OPAS

Create and print contracts for guest artists, conductors, choirs, venues or presenters
- More about Artist Contracts and Itineraries

Comprehensive fee history and expense itemization

Detailed Artist Itineraries can be created and are automatically integrated with performance information

Contract Logs can be created, printed and searched

Customizable data fields

Document linking

Print contracts, itineraries, fee histories, riders, cover letters, labels and more
- See some report examples

Point-and-Click musician attendance assignments

• Assign orchestra members to any number of activities at one time
• Assign personnel for orchestras and choruses alike
• Bulk-assign musicians to the whole season
• Group emails to all musicians playing on any set of concerts

- More about Service Assignments

Drang-and-Drop seating for easy rostering of concerts and work-by-work rotations

Individual or Group service limits can be configured for each musician

Unlimited and customizable attendance types to conform with your specific orchestra agreement

Advanced and extended leaves

• Comprehensive and archival attendance data for each musician

Substitute/Extra musician information

• Create and print substitute musician contracts
• Indicate the orchestra member the substitute is replacing and the reason for the substitution

A variety of attendance and personnel rotation reports including service analysis and musician-by-musician service tracking, musician agreements, labels, and more
- See some report examples

Salary and Service-based payroll configurations are supported
- More about Payroll

Calculate payroll for orchestra and choral personnel alike

Apply an unlimited number and combination of pay adjustments

• Assign pay adjustments to the whole orchestra or selected musicians in any combination

“What-if” payroll scenarios

Payroll data is stored both as its sum and its individual components for extensive analysis possibilities

A variety of expense and payroll reports plus data export to Excel and other programs

Complete Tour itineraries including performance and non-performance activities

Tours automatically integrate with OPAS schedule and artist areas so changes need only be made in one place

Support for administrative staff, spouses, guests and other non-orchestra personnel

Point-and-Click tour assignments

• Room assignments, travel assignments, activity attendance, etc.
  

Automatic Instrument and Touring Case assignments, based upon assigned personnel 

Room lists, Carnet lists, and comprehensive tour itineraries can all be printed directly from OPAS

Document linking

OPAS features a wide variety and ever-growing set of reporting options

• Output reports to Microsoft® Word
• Output reports and documents to Microsoft® Excel, XML, html and other formats
• Dynamic Excel reports for Personnel assignments and service histories, artist and conductor performance analysis, performance location analysis, payroll and other OPAS functions
  

The OPAS Report Library is available to all clients, and is posted to a centralized web site
- Visit our Reports section

Customized reports for any need

Track all changes to the OPAS database

Search changes by a variety of criteria

Save and recall searches at the click of a button

Pre-formatted reports for common data change needs:

• Program and artist changes in the past week
• New works added to the database
• Date/Time/Venue changes, etc.

Comprehensive and Multi-Level Search functions

• Searches can be saved and recalled at the click of a button

- More about Searches

Microsoft® SQL Server or FoxPro database engine

Stand-alone or network installations

Data Export to text, Excel, html and other digital formats

Document linking

Integration with other software systems – OPAS is an “open-end” database system and can import or export information to and from box office systems, accounting systems, other scheduling systems, etc.

Multilingual and translatable

Customizable screens, fonts, toolbars and colors

Customizable data exports, reports and program functions