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About OPAS

OPAS

Features

In Greater Detail

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OPAS LiteLite OPAS Basic Basic OPAS Extended Extemded

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Scheduling and Orchestra Activities

 

OPAS Lite
OPAS Basic
OPAS Extended

Integrate all orchestral activities into one master schedule: Concerts, Rehearsals, Educational Activities, Administrative activities, Tours, etc. Use Opens in new window OPAS Online to publish your schedule to the Web.
- More about Opens in new window Calendar , Opens in new window Dates

OPAS Lite
OPAS Basic
OPAS Extended

Artistic Planning Module; view, plan and quickly build future seasons integrating your orchestra’s calendar, noting artist availability and tracking services. Quick season-at-a-glance view.
- More about Opens in new window Artistic Planning

OPAS Lite
OPAS Basic
OPAS Extended

Complete Logistical and Programming information for every activity

  • Unlimited numbers and types of works, soloists, and performers
  • Automatic program timings
  • Program-specific repertoire changes.
    More about Opens in new window Work Performances
OPAS Lite
OPAS Basic
OPAS Extended

Production Checklists

  • Include production details in concert worksheets and schedules
  • Search and report checklist items by task, time period, etc.
OPAS Lite
OPAS Basic
OPAS Extended

Customizable data fields

OPAS Lite
OPAS Basic
OPAS Extended

Print a wide variety of season, month and weekly schedules, program pages, concert run sheets, season programs and repertoire sheets, instrumentation sheets, repertoire histoires and more.
- See some report Opens in new window examples

OPAS Lite
OPAS Basic
OPAS Extended

Export your schedule to Microsoft® Outlook, Calendar Creator Plus and other formats using our free Opens in new window utility

OPAS Lite
OPAS Basic
OPAS Extended

Customized reports track service limits, extra musician requirements, instrument usage and more

OPAS Lite
OPAS Basic
OPAS Extended

Document linking

  • Link concert reviews, stage diagrams, House Manager reports, historical photos & scans and more, directly from OPAS

Address Book

 

OPAS Lite
OPAS Basic
OPAS Extended

Complete contact information for venues, publishers, personnel, hotels, schools, vendors, and all other contacts

  • Email and Web links directly from OPAS
  • Drag/Drop contacts to and from Opens in new window Outlook
  • Group / Bulk Email
  • Unlimited number of staff contacts, contact types and contact numbers
  • Export contact information to Opens in new window vCards and other formats
OPAS Lite
OPAS Basic
OPAS Extended

Customizable data fields

OPAS Lite
OPAS Basic
OPAS Extended

Create Personalized and customized Address Books

OPAS Lite
OPAS Basic
OPAS Extended

Print a wide variety of reports from simple envelopes and mailing labels to venue performance histories, phone/contact lists, and more
- See some report Opens in new window examples

OPAS Lite
OPAS Basic
OPAS Extended

Document linking

  • Link stage diagrams, directions, photos and more directly from OPAS

Composers and Repertoire

 

OPAS Lite
OPAS Basic
OPAS Extended

Comprehensive Title, Instrumentation, Premiere, Performance Rights, and other information. Use OPAS with David Daniels "Orchestral Music - Fourth Edition" repertoire database.
- More about Opens in new window Works

OPAS Lite
OPAS Basic
OPAS Extended

Equally suited for orchestra, choral, pops, chamber and recital repertoire

OPAS Lite
OPAS Basic
OPAS Extended

Multiple composer types and work linking

  • Indicate any number or type of work arrangers, transcribers, lyricists, orchestrators, librettists, etc.

OPAS Lite
OPAS Basic
OPAS Extended

Automatic and comprehensive performance histories of every work
- More about Opens in New Window Performance History

OPAS Lite
OPAS Basic
OPAS Extended

Comprehensive score publication information
- More about Opens in New Window Publications

OPAS Lite
OPAS Basic
OPAS Extended

Search for compositions using virtually any combination or type of criteria

OPAS Lite
OPAS Basic
OPAS Extended

Modifications to works (conductor timings, alternate movements, alternate instrumentation, etc.) for specific performances

OPAS Lite
OPAS Basic
OPAS Extended

Document linking

  • Link definitive program texts and translations, program notes, errata sheets, sound clips, score scans and more, directly from OPAS

OPAS Lite
OPAS Basic
OPAS Extended

Print a wide variety of repertoire lists, library catalogs, work performance histories, performance analysis, composer anniversary charts and more.
- See some report Opens in new window examples

Score Management and Library Holdings

 

OPAS Basic
OPAS Extended

Complete Library Management

  • Indicate collection, shelf number, specific edition and expense information for each set
  • Indicate bowings and markings
  • Link library records to specific performances
  • Customizable data fields

- More about Opens in New Window Library

OPAS Basic
OPAS Extended

Rental scores

  • Print rental agreements and fee requests
  • Store rental costs and rental histories

- More about Opens in New Window Rentals & Perusals

OPAS Basic
OPAS Extended

Customized reports show the scores you have and the scores you need for any concert season
- See some report Opens in new window examples

OPAS Basic
OPAS Extended

Perusal scores – track the borrowing and lending of scores and materials

OPAS Basic
OPAS Extended

Create score preparation to-do lists assigned to all concerts

OPAS Basic
OPAS Extended

Document linking

Checklists

 

OPAS Lite
OPAS Basic
OPAS Extended

Checklists lists can be applied to a wide variety of program areas

OPAS Lite
OPAS Basic
OPAS Extended

Customizable templates can be used to instantly assign lists of any number of items

OPAS Lite
OPAS Basic
OPAS Extended

Items can be linked to internal reminders, set to appear on any date/time

OPAS Lite
OPAS Basic
OPAS Extended

Items can be further defined and found by the person responsible, the date due, the status, etc.

OPAS Lite
OPAS Basic
OPAS Extended

Items can be linked to entities in the Address Book

Marketing

 

OPAS Basic
OPAS Extended

Ticket sales and Income linked to specific performances
- More about Opens new window Marketing

OPAS Basic
OPAS Extended

An unlimited number of ticket categories and types can be utilized

OPAS Basic
OPAS Extended

Non-ticketed attendance (such as for education concerts) can be tracked

OPAS Basic
OPAS Extended

Customizable data fields

OPAS Basic
OPAS Extended

Document linking

  • Link box office settlements; ticket stock orders, and more, directly from OPAS
OPAS Basic
OPAS Extended

Print press release information, patron program emails, season repertoire and performer lists, ticket analysis and more

Expenses, Budgets, FInance

 

OPAS Basic
OPAS Extended

Expenses are automatically consolidated from the OPAS area that created them. Repeating expenses can be combined into templates and quickly applied to activities
- More about Opens in new window Expenses

OPAS Basic
OPAS Extended

Customizable expense types, categories and account numbers

OPAS Basic
OPAS Extended

Currency conversion

OPAS Basic
OPAS Extended

Budgets for Projects and Expense types

OPAS Basic
OPAS Extended

Consolidation and analysis of all orchestra expenses from all areas of operation

OPAS Basic
OPAS Extended

A wide variety of customized reports and data export to Excel and other programs

Instruments, insurance and transport cases

 

OPAS Basic
OPAS Extended

Individual instruments owned by the orchestra, musicians or third parties

OPAS Basic
OPAS Extended

Repair history for each instrument

OPAS Basic
OPAS Extended

Insurance history and values for each instrument

OPAS Basic
OPAS Extended

Dimensions, weights and serial numbers for instruments and cases

OPAS Basic
OPAS Extended

Transport cases and contents

  • Print Carnet forms and manifests directly from OPAS

Guest artist and conductor contracts

 

   
OPAS Extended

Create and print contracts for guest artists, conductors, choirs, venues or presenters
- More about Opens in new window Artist Contracts and Itineraries

   
OPAS Extended

Comprehensive fee history and expense itemization

   
OPAS Extended

Detailed Artist Itineraries can be created and are automatically integrated with performance information

   
OPAS Extended

Contract Logs can be created, printed and searched

   
OPAS Extended

Customizable data fields

   
OPAS Extended

Document linking

   
OPAS Extended

Print contracts, itineraries, fee histories, riders, cover letters, labels and more
- See some report Opens in new window examples

Orchestra personnel and attendance

 

   
OPAS Extended

Point-and-Click musician attendance assignments

  • Assign orchestra members to any number of activities at one time
  • Assign personnel for orchestras and choruses alike
  • Bulk-assign musicians to the whole season
  • Group emails to all musicians playing on any set of concerts

- More about Opens in new window Service Assignments

   
OPAS Extended

Drang-and-Drop seating for easy rostering of concerts and work-by-work rotations

   
OPAS Extended

Individual or Group service limits can be configured for each musician

   
OPAS Extended

Unlimited and customizable attendance types to conform with your specific orchestra agreement

   
OPAS Extended

Advanced and extended leaves

  • Comprehensive and archival attendance data for each musician
   
OPAS Extended

Substitute/Extra musician information

  • Create and print substitute musician contracts
  • Indicate the orchestra member the substitute is replacing and the reason for the substitution
   
OPAS Extended

A variety of attendance and personnel rotation reports including service analysis and musician-by-musician service tracking, musician agreements, labels, and more
- See some report Opens in new window examples

Orchestra payroll

 

   
OPAS Extended

Salary and Service-based payroll configurations are supported
- More about Opens in new window Payroll

   
OPAS Extended

Calculate payroll for orchestra and choral personnel alike

   
OPAS Extended

Apply an unlimited number and combination of pay adjustments

  • Assign pay adjustments to the whole orchestra or selected musicians in any combination
   
OPAS Extended

“What-if” payroll scenarios

   
OPAS Extended

Payroll data is stored both as its sum and its individual components for extensive analysis possibilities

   
OPAS Extended

A variety of expense and payroll reports plus data export to Excel and other programs

Tours

 

   
OPAS Extended

Complete Tour itineraries including performance and non-performance activities

   
OPAS Extended

Tours automatically integrate with OPAS schedule and artist areas so changes need only be made in one place

   
OPAS Extended

Support for administrative staff, spouses, guests and other non-orchestra personnel

   
OPAS Extended

Point-and-Click tour assignments

  • Room assignments, travel assignments, activity attendance, etc.

   
OPAS Extended

Automatic Instrument and Touring Case assignments, based upon assigned personnel 

   
OPAS Extended

Room lists, Carnet lists, and comprehensive tour itineraries can all be printed directly from OPAS

   
OPAS Extended

Document linking

Reports

 

OPAS Lite
OPAS Basic
OPAS Extended

OPAS features a wide variety and ever-growing set of reporting options

  • Output reports to Microsoft® Word
  • Output reports and documents to Microsoft® Excel, XML, html and other formats
  • Dynamic Excel reports for Personnel assignments and service histories, artist and conductor performance analysis, performance location analysis, payroll and other OPAS functions
OPAS Lite
OPAS Basic
OPAS Extended

The OPAS Report Library is available to all clients, and is posted to a centralized web site
- Visit our Reports section

OPAS Lite
OPAS Basic
OPAS Extended

Customized reports for any need

Audit Trail

 

OPAS Basic
OPAS Extended

Track all changes to the OPAS database

OPAS Basic
OPAS Extended

Search changes by a variety of criteria

OPAS Basic
OPAS Extended

Save and recall searches at the click of a button

OPAS Basic
OPAS Extended

Pre-formatted reports for common data change needs:

  • Program and artist changes in the past week
  • New works added to the database
  • Date/Time/Venue changes, etc.

General OPAS system features

 

OPAS Lite
OPAS Basic
OPAS Extended

Comprehensive and Multi-Level Search functions

  • Searches can be saved and recalled at the click of a button

- More about Opens in new window Searches

OPAS Lite
OPAS Basic
OPAS Extended

Microsoft® SQL Server or FoxPro database engine

OPAS Lite
OPAS Basic
OPAS Extended

Stand-alone or network installations

OPAS Lite
OPAS Basic
OPAS Extended

Data Export to text, Excel, html and other digital formats

OPAS Lite
OPAS Basic
OPAS Extended

Document linking

OPAS Lite
OPAS Basic
OPAS Extended

Integration with other software systems – OPAS is an “open-end” database system and can import or export information to and from box office systems, accounting systems, other scheduling systems, etc.

OPAS Lite
OPAS Basic
OPAS Extended

Multilingual and translatable

OPAS Lite
OPAS Basic
OPAS Extended

Customizable screens, fonts, toolbars and colors

OPAS Lite
OPAS Basic
OPAS Extended

Customizable data exports, reports and program functions

 

OPAS was created by Woelbitsch & Partner, KG in association with the League of American Orchestras, Fine Arts Management, the Major Orchestra Librarian's Association and Devco, Inc.

OPAS and all representative screen captures are copyright Woelbitsch & Partner, KG.  All rights reserved

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